Proposal guidelines


Cities Alliance


Guidelines for Submission of Proposals


The Cities Alliance is a global coalition of cities and their development partners committed to improving the living conditions of the urban poor through action in two key areas: 
·         City-wide and nation-wide slum upgrading, to improve the living conditions of at least 100 million slum dwellers by 2020, prioritising slum prevention and slum upgrading in accordance with the Cities Without Slums action plan (Millennium Development Goal – Target 11).
·         City development strategies, which link the process by which local stakeholders define their vision for their city, analyse its economic prospects and establish priorities for action and investments.
Since its launch in 1999, the Cities Alliance has rapidly established itself as the most important global network focused on the developmental role of cities, and on slums
This application form and guidelines apply to country-specific city development strategies (CDS) and slum upgrading (SU) activities, at local, provincial and national levels. Applicants should review this entire guide before starting the funding application.
Ÿ The maximum grant amount from the Cities Alliance Core Funds is US$500,000.[1]
Ÿ Funding applications of more than US$250,000 require additional approval processes.[2]
Ÿ The Cities Alliance aims to improve the coherence and impact of urban development cooperation and contribute to systemic change and delivery at scale. Accordingly, funding applications are assessed not only on their own merits but within the context of the whole programme of support that the Alliance may have in a given country or city.
Eligibility – A project proposed for CA funding must be in a country that is included on the OECD Development Assistance Committee’s List of Aid Recipients, which can be found on the OECD Web site – The current list of eligible countries, as of the date of these guidelines, is provided in Annex 2.

What the Cities Alliance is looking for
(Targeting the objective)
The Cities Alliance seeks to support cities and countries that want to change – cities and countries that wish to break out of short-term development models and focus on the long-term systemic changes required for sustainable economic growth and poverty reduction. Cities Alliance grants are intended to catalyse the transformation required to empower cities and to meet the challenges of scale – so that, over time, urban development replaces decay and decline, the number of slum dwellers is reduced as their circumstances improve, and cities’ economic growth, prosperity and systemic investment in institutions leads to gradual disappearance of slums.

The Alliance supports citywide and nationwide slum upgrading of low-income settlements, with priority given to those cities and countries where existing initiatives and partnerships have already been created, particularly where organisations representing the urban poor are actively involved. Key elements of the Alliance’s approach are to:
Ÿ Support opportunities for citywide and nationwide slum upgrading.
Ÿ Help cities and countries strengthen their policy and regulatory framework.
Ÿ Establish consensus with local stakeholders, create alliances, and mobilise resources to implement programmes.
Ÿ Promote activities that raise awareness, disseminate information, and create a global base of knowledge on best practices in scaling up slum upgrading.
The Alliance provides support for city development strategies (CDS) aimed at improving urban performance through increased competitiveness, resilience and resource conservation.[3] Priority is given to those cities already engaged in realising an inclusive vision for city development. Key methods of intervention are:
Ÿ Supporting city-based consensus-building processes to establish a development vision, an implementation strategy and an action plan for policy and institutional reforms and investments.
Ÿ Assessing the city’s economic growth potential linked to employment and to regional and national development objectives.
Ÿ Assessing the environmental and human resource base, as well as the social and governance structure in the city.
Ÿ Assisting local authorities in outlining financing and investment strategies, taking into account city-based resources and revenues, as well as private sector investors and partners.
Ÿ Building capacity and monitoring mechanisms to capture and share the lessons and knowledge acquired in formulating and implementing city development strategies.
The Cities Alliance supports efforts by cities to access domestic sources of finance for implementing their CDS and slum upgrading programmes. This support could help cities and national governments look at systemic interventions to improve their fiscal relations and also at financial intermediaries for small and medium cities.
Application Form
1. Title of Proposal
Create a short but descriptive title that captures the overall scope of the project.
2. Proposal Submitted By
A proposal is typically submitted by a mayor or other leader of the CDS or slum upgrading programme, such as a metropolitan or district governor, or the head of a national local authority association. In the case of national level actions, the proposal is usually submitted by a ministry or urban development agency or authority.  
3. Cities Alliance Member(s) Sponsoring the Application
The funding application MUST be sponsored by at least one member of the Cities Alliance. However, applications are usually expected to have multiple sponsors, because a primary objective of the Cities Alliance is to improve the coherence of urban development cooperation. Alliance members active in the city/country should be contacted for possible co-sponsorship prior to submitting the application. Please see Annex 3 for a list of current Cities Alliance members.
By agreeing to be a sponsor of the proposed project, the Cities Alliance Member(s) confirm agreement to the following sponsor terms of reference:
Ÿ The sponsor has ensured that the proposed project is not in conflict with the country-level programmes or activities of donors.
Ÿ The sponsor has reviewed and cleared the application that has been submitted.
Ÿ The sponsor will extend active support to the project, the forms and details of which should be documented in the application.
Ÿ The sponsor will follow progress of the activities.
Ÿ The sponsor will inform the Cities Alliance Secretariat if they become aware of any factor that might significantly impede or improve project implementation.
Ÿ The sponsor will ensure the timely payment of its co-financing contribution, if any. 
Ÿ The sponsor will collaborate with other Cities Alliance members in support of the project’s activities.
Ÿ The sponsor will support monitoring activities of the partner city and participate in Cities Alliance project evaluations.
The application must include a contact person (name, title, organisation, telephone and e-mail) for each sponsor. The Cities Alliance Secretariat may contact the sponsor upon receipt of a funding application to confirm their agreement to the above sponsor terms of reference.

4. Recipient Organisation
The recipient organisation is normally the organisation that submits the funding application, receives the funding tranches/advances, and is responsible for grant execution and reporting. The Cities Alliance prefers its activities to be implemented and managed by the partner, be it a city, a country or a local partner. The Alliance also wishes cities to be more assertive in their choice of partners. We believe that an activity’s chance of success is directly related to the extent that it is conceived, designed, proposed and managed by the entity requesting the assistance.
The recipient could also be a local (or national) partner of the organisation submitting the application, such as a local/national development agency, local authority association, an NGO, or a parastatal organisation. 
In exceptional cases, the Cities Alliance may consider requests to have two recipient organisations. If so, this should be explained in the implementation arrangements (section 20) of the funding application.
As part of the proposal review process, the Cities Alliance Secretariat will assess the capacity of the proposed recipient organisation to administer the funding. The review will consider, among other factors, the organisation’s legal status; the organisation’s financial statements; and, the track record (if any) in administering grant funds. Based on this review, the Cities Alliance might request that the project include activities that help improve the capacity of the implementing organisation to administer the funding. Actions to build recipient capacity to implement the grant can be included as part of project activities. 
The terms of reference for the recipient organisation include:
Ÿ Overall responsibility for the proper use of the Cities Alliance funds.
Ÿ Enter into a grant agreement with the World Bank, on behalf of the Cities Alliance, which will stipulate the terms and conditions for receiving the funds. The funds are disbursed in instalments, based on progress achieved in implementing project activities.
Ÿ Comply with all provisions in the grant agreement.
Ÿ Open a project bank account to receive the grant funds.
Ÿ Be responsible for using the funds only for the activities specified in the grant agreement.
Ÿ Monitor and provide timely reporting to the Cities Alliance on progress in implementing the project, and financial reporting on the uses of the funds. Progress reporting is usually required at least twice per year and financial reporting on a quarterly basis.
Ÿ If other partners are involved in helping implement project activities, the recipient organisation will monitor implementation of these project activities, and consolidate the reporting from these partners and submit a single report to the Cities Alliance.
Ÿ Participate in knowledge sharing activities so that other cities/countries might benefit from the project experiences.
Only in those instances where the city or its local partners clearly have insufficient capacity to manage and administer Cities Alliance funds, should a member of the Cities Alliance, or a third party, be requested to act as agent of the city and manage the implementation. Other instances where client execution may not be opportune could include those countries where there are legislative or administrative barriers to such an arrangement, or where unintended but significant financial penalties may be incurred (for example, through attracting taxes from which a multilateral institution may be exempt).
In exceptional cases where a Cities Alliance member or third party implements a grant on behalf of a city or country, the member/third party agrees to:
Ÿ Provide the required detailed financial reporting to both the Cities Alliance Secretariat and the city/country.
Ÿ Submit joint progress reports from the city/country and the partner to the Secretariat.
Ÿ Engage the city/country in work programming, development of consultant TORs, and consultant selection. The engagement of local or regional consultants should be pursued when possible.
The Cities Alliance will also consider requests for international organisations to implement small grants (up to US$75,000) to provide assistance to a local partner to develop a proposal for a CDS or slum upgrading programme. These activities should include tasks to help build the capacity of the local partner to implement the resulting project.
5. Other Implementing Partners
If the Recipient Organisation will be supported by any partner organisations in the implementation of the project, those partners should be listed here. Their role may include, for example:
Ÿ Supporting monitoring (main responsibility should be with partner city) and overseeing project activities, such as by serving on a steering committee.
Ÿ Reviewing consultant terms of reference.
Ÿ Executing project co-financing.
Ÿ Co-executing project activities.
In some cases, these other implementing partners might receive a portion of the Cities Alliance grant funds from the recipient organisation to directly execute a component of the project. If so, this should be explained in the implementation arrangements (section 20) of the funding application. 
6. Type of project
Identify whether the project is primarily a:
Ÿ City Development Strategy – supporting strategic city development planning activities and enabling local economic growth and poverty reduction.
Ÿ Slum Upgrading – supporting development and implementation of programmes of action that create an enabling environment for the upgrading of slums and informal settlements, and for preventing the growth of new slums.
In some cases, both CDS and slum upgrading are integral elements of the proposed project. This could include, for example, a CDS focusing on strategic planning around slum improvements and preparing for continued population growth (slum prevention). It could also include a project focusing on a cross-cutting activity, such as improving municipal finance, which will have direct benefits for implementation of both CDSs and slum upgrading programmes.
7. Geographic scope
Provide the name of the city or cities targeted by the project for which funds are being requested. 
If the project is country-wide in scope (e.g. aimed at national slum upgrading policy reform), indicate the name of the country.
If the project involves more than one country (e.g. a partnership between two countries), focuses on a particular geographic region (e.g. South Asia) or is global in scope, please specify. 
8. Expected duration
Specify a realistic duration (in months) of the proposed project.
Budget Summary:
 9. Amount of total project budget requested from Cities Alliance funding
10. Co-financing amount of total budget, including local partners
11. Total project budget cost
Cities Alliance grants are made in US dollars. However, these funds may be converted by the recipient into local currency (or other international currency) for disbursement for project activities. The project may also be budgeted in local currency, with US dollar equivalent values provided. For more information, see the financing plan section of the Guidelines.
The maximum amount that can be requested from Cities Alliance Core Funds is US$500,000. 
The larger the grant funding request, the more steps are required to process a funding application. The main grant thresholds are:
            Up to $75,000
            $75,001 to $250,000
            $250,001 to $500,000
Co-financing: All proposals should include co-financing from the recipient organisation, implementing partners, and other sources. The amount of co-financing should be proportional to the size of the Cities Alliance grant requested, and range from 20 percent to 50 percent of the total project budget.  For more information on co-financing, please see the summary financing plan (section 22) of the application guidelines.

Description of Proposed Project:
Applicants for Cities Alliance funding should develop this proposal in close consultation with Cities Alliance sponsors, implementing partners, other city and national stakeholders, and with the investors that will provide the capital needed to implement the CDS plans and slum upgrading programmes.
The Cities Alliance seeks to support CDS and Slum Upgrading projects that:
Ÿhave strong local ownership and include a broad-based partnership of local stakeholders, supported by Cities Alliance members. The project will usually be part of a broader programme of action to foster local economic growth and reduce poverty. 
Ÿdemonstrate innovative approaches for addressing pressing urban issues and unblocking the contributions of cities to national development.
Ÿmaximise a coherence of effort among stakeholders and partners, promoting cross-sectoral, inter-divisional and multi-donor coordination. 
Ÿcontribute to developing local mechanisms to help city managers and national associations of local authorities institutionalise support for the formulation of city development strategies and citywide and nationwide upgrading programmes, so as to ensure sustainability and facilitate replication in other cities.
Ÿinclude knowledge sharing components, so that the progress and results of the project can be communicated to stakeholders and other interested parties. The knowledge sharing activities can also be part of the project plans to help institutionalise support for CDS and slum upgrading programmes.
Ÿaim to achieve significant environmental improvements. The proposal should contain details of how these environmental improvements will be achieved, including the setting of specific goals and targets. It should also demonstrate how these improvements would be institutionalised, and the positive impacts maintained.[4]
12. Background –issues to be addressed and scope of project
In this section, explain why this project is being proposed. Address questions such as:
What is the context for the project at both the local and national level?
Why is it important?
What are the major constraints to be addressed?
What is the scope of the project?
Include here any linkages this project might have with previous or on-going Cities Alliance projects in the city or country. For example, the slum upgrading programme might have resulted from a previous CDS. The Cities Alliance encourages linkages between scaling-up slum upgrading and CDSs.  
Also include a description of linkages with other urban development programmes and activities of Cities Alliance members. 
13. Objectives
Explain clearly and concisely what the project aims to achieve. The objective should focus on the outcomes intended to result directly from project activities, rather than longer-term, more indirect objectives.
The project being proposed must aim to reduce urban poverty and directly support scaling up slum upgrading and/or strategic city development.
14. Methodology and sequencing of activities
Describe the overall methodology for the activities – how and why the components/activities fit together to achieve the Objectives.
Summarise the project’s main components, activities, and their sequencing. A project application will typically be organised around two to five components or main activities. It may be useful to link each activity to a specific output(s) and related outcome(s). 
15. Deliverables
Summarise the main deliverables that will result from the Cities Alliance funding for this project. Deliverables include reports, publications, policy papers, stakeholder workshops, training events, toolkits, websites, etc.
16. Expected outcomes and related monitoring indicators and plans
Beyond production of the deliverables listed in section 15, please detail the outcomes and impacts (results) expected to be achieved by the project within the next 3 to 5 years. 
For each proposed outcome, provide one or more indicators that will be used to monitor progress toward the outcome, as well as the entity responsible for monitoring. Monitoring and evaluation reports should facilitate learning and knowledge management by all stakeholders.
Project activities and funds may be committed to support measuring outcomes and monitoring progress. 
17. Sources of investment to implement the CDS plans or the slum upgrading programme
The resulting CDSs and slum upgrading programmes will need capital for implementation. The Cities Alliance requires that reasonable prospects for this investment follow-up be established before project activities begin, as the investment partner is a key project stakeholder.
Investments can come from any source: domestic (such as transfers from the central government or domestic capital markets), or international (such as a development bank or a donor government).  
Documentation of the prospective linkages to investment should be included in this section.  Indicate likely investment sources and indicative amounts, including from national government transfers, municipal resources, capital market lending and international funding. For local investment funds, if possible, indicate sources and applications of those funds over a 3-5 year period.  
Also document here the involvement, if any, of the investment partner(s) in the preparation of this proposal.
18. Partnerships
Proposals for CDSs and scaling-up urban slum upgrading must be conceived as a participatory process with local stakeholders, including both the private sector and community organisations. They must also include appropriate strategies and actions to ensure the participation of, and ownership by, resident communities. Applicants will need to be able to demonstrate the nature and extent of participation by relevant stakeholders.
Proposals typically include partnership with international organisations, including the proposal sponsors, and investment partners--local, national, and international.
List the names and contacts of the main partners supporting this project. Describe each partner’s involvement in the preparation of this proposal, and their role in the implementation of activities.
19. Government commitment and approval
Government commitment to the proposed project is essential for success, and is a fundamental requirement of the Cities Alliance. Activities at the city level must demonstrate strong commitment from local authorities. Activities at the national level must demonstrate strong commitment from the national government. In all cases, country-specific activities (whether at the local, provincial/state or national level) must be endorsed by the government of the country. 
Describe and document government commitment and support, and actions already initiated by the government and local authorities. Attach supporting letters to the application, if available.
Implementation and Financing Plans:
20. Implementation arrangements
Describe the fundamental arrangements for implementing the project, including:
Ÿ Identification of the organisation(s) responsible for implementing each of the project’s components/main activities, and the funding source for each.
Ÿ Roles and responsibilities of the various partners.
Ÿ Monitoring and oversight arrangements for the management of the project. 
Ÿ Reporting arrangements.
Ÿ Any special governance arrangements (such as an oversight board, or a Memorandum of Understanding among parties). 

21. Project schedule and delivery targets
Provide an estimated timeline for implementation of the components or main activities to be undertaken.[5] 
For each of the main outputs or other key milestones of the project (usually one per component or main activity), identify the target delivery date. 
If Cities Alliance funding for the project is approved, the recipient organisation might be asked to provide additional details on the timeline, and to provide estimated project costs by quarter. There will also be an opportunity to update the project schedule and delivery targets. 
The sample format below could be used (or included as an attachment). 
Project Schedule
------- MONTH or QUARTER ------
Component/Activity 1
Component/Activity 2
Component/Activity 3
Component/Activity 4
Main Delivery Targets:
Component 1 – workshop
Component 2 – report
Component 3 - tool kit
Component 4 – communication outputs
Or, dates could be specified:
Component 1 – workshop: month/year (i.e. August 2008)
Component 2 – report: October 2008
Component 3 – tool kit: December 2008
Component 4 – public events: September 2008 and November 2008
22. Financing plan
The financing plan has three sections that must be completed: a) Cities Alliance grant request; b) Co-financing; and c) Total project budget. In addition, you may attach a more detailed budget.

A. Cities Alliance grant request
Detail the total estimated amount of the Cities Alliance grant request for each of the components or main activities that were detailed in section 14, methodology and sequencing of activities.[6] 
Provide a breakdown of each activity/component cost by the type of expenditure:
Ÿ consulting services (including travel costs)
Ÿ dissemination costs – for dissemination products (translation, printing, distribution)
Ÿ training / capacity building – this usually pertains to events (i.e. workshops, conferences, seminars).
In addition, provide the costs for project administration and supervision to be financed by the grant, if any. Project administration includes an external audit, which is usually required upon completion or termination of project activities. Supervision costs are those associated with the management of the project, including the labour, administrative and/or travel costs for staff of the sponsoring or recipient organisation, up to a maximum of 15 percent of the Cities Alliance grant request. 
Equipment (including computers and software) is usually expected to be provided by the recipient organisation or one of the other implementing partners. If equipment is proposed as part of the project budget, it should be itemised as an “other” expense, and motivated.
B. Co-financing
Indicate sources of co-financing and the total amount to be provided by each co-financier. Provide a breakdown of the co-financing by the type of expenditure.
The Cities Alliance expects to share the costs of the project with other partners. For requests to the Cities Alliance of up to US$250,000, co-financing should be at least 20 percent of the total budget.
For requests to the Cities Alliance exceeding US$250,000, the co-financing target is graduated based on the amount of funds requested from the Cities Alliance, ranging from a minimum 25 percent target for the low range requested (US$250,001), up to a 50% target for the maximum allowable request (US$500,000).
Ÿ To calculate the co-financing target, a formula has been developed:
Where C = Co-financing target and G = Grant Amount Requested,
C = G2 / (1,000,000 – G)
Ÿ Refer to Annex 4 for a table of grant request amounts and corresponding co-financing targets.
Only committed or confirmed co-financing directly associated with the proposed project should be included. Co-financing that may or may not materialise should not be included in the budget, but may be included as a footnote.
Co-financing may come from the recipient organisation, other implementing partners, Cities Alliance sponsors, or any other source.
It is expected that most co-financing will be in the form of cash made available for the direct costs related to project activities. 
“In-kind” co-financing may be included if it is directly related to project activities. Examples of in-kind co-financing include:
Ÿ A local authority assigns a staff member from its planning office to work on the project full-time for a period of 18 months.
Ÿ A computer and GIS software needed for a project component will be donated for the exclusive use of the project for a period of two years.
Co-financing inputs are used as one of the indicators for assessing the engagement and commitment of the proposal applicant and its sponsoring organisations.
C. Total project budget cost
Calculate the total project budget cost, which is the sum of the Cities Alliance grant request and co-financing. 
23. Costing assumptions
Provide details about the assumptions that were used to calculate the costs presented in the summary financing plan.
Unit (No./Days)
Example Items are:
The number of consultants
Fee Rate and number of days
Any Per diem, Accommodation and travel cost
No of Training/Workshops
Other running cost (detail each one)
Dissemination Cost:
Detail the cost
Administration/Supervision Cost8 (not to exceed 15%):
No of Supervision trips
Fees/labor/Wages of each trip
Estimated travel cost per trip
Administration and office running cost
Other costs (detail if any)
8For the purposes of this Section, the term “administrative costs/supervision costs” means reasonable expenditure directly related to the implementation, management and monitoring of the Project (which expenditure would not have been incurred absent the Project), consisting of expenditure for office supplies, maintenance of office equipment, communication charges, operation and maintenance of vehicles, bank charges, Project audits, travel and per diem of Project staff, and salaries of Project staff, but excluding salaries of civil servants.
24. Expected currency of expenditures
The Cities Alliance grant will be made available to the recipient organisation in US dollars. The recipient organisation may, however, convert the US dollars into other currencies to facilitate project execution. 
Specify into which currency (or currencies) the funds would be converted. 
Specify exchange rate assumptions used for calculating the US dollar budget.
25. Co-financing arrangements
For each co-financing source, specify whether it is cash or in-kind and describe the purpose of the co-financing (e.g. hiring a consultant to work on project activities, covering time and travel costs of staff of the co-financing organisation). 
Verify whether the co-financing is confirmed/committed.
26. Financial Management Information
Provide basic details for pre-assessment of the fiduciary status of the recipient

Proposal Evaluation and Approval Process
There are four main steps in the Cities Alliance proposal evaluation and approval process. The nature and rigour of the process increases with the size of the grant request (as described below). This process takes an average of three months to complete for larger proposals (more than $75,000). Smaller grant requests can be processed much more quickly. There are no deadlines for submitting proposals – they are accepted on a continuous basis.
1. Initial Screening
The Cities Alliance Secretariat undertakes an initial screening of all proposals to ensure that the application is complete and is consistent with the Alliance’s threshold eligibility criteria. If required, the Secretariat may consult with the proposal proponent to elicit additional information.
2. Technical Assessment
Proposals that meet the threshold eligibility requirements are subject to more intensive scrutiny. 
Ÿ For small proposals ($75,000 or less), the Secretariat undertakes the technical assessment with its own resources. 
Ÿ For proposals over $75,000, the Secretariat seeks an independent technical assessment from one or two/more specialists with relevant expertise. The findings and recommendations of such assessors are not binding on the Secretariat, but in all cases are shared with proponents, recorded in the project file, and available to Cities Alliance members. 
3. Donor Coordination
Proposals judged to meet the threshold eligibility requirements, and that are consistent with other approval criteria, will be tested to ensure they are not in conflict with the programmes or activities of donors. 
Ÿ For small proposals ($75,000 or less), the Secretariat makes this assessment.
Ÿ For proposals over $75,000, the Secretariat invites Cities Alliance donor members to register concerns about the proposed project.
4. Final Approval
Proposals that pass the above tests are subject to final approval. 
Ÿ For small and medium proposals ($250,000 or less), the Secretariat is authorised to approve the proposal without further reference to the Cities Alliance Consultative Group. 
Ÿ For large proposals (over $250,000), the Secretariat is required to seek the endorsement of the proposal by the Steering Committee, which requires 2-3 weeks, followed by the Consultative Group, which requires an additional 2-3 weeks, on a “no objection” basis. 

List of Eligible Countries[7]
Least Developed Countries
Other Low Income Countries
(per capita GNI < $825 in 2004)
Lower Middle Income Countries and Territories
(per capita GNI $826-$3,255 in 2004)
Upper Middle Income Countries and Territories
(per capita GNI $3,256-$10,065 in 2004)
Burkina Faso
Cape Verde
Central African Rep.
Congo, Dem. Rep.
Equatorial Guinea
Sao Tome & Principe
Sierra Leone
Solomon Islands
Congo, Rep.
Côte d’Ivoire
Korea, Dem. Rep.
Kyrgyz Rep.
Pakistan Papua New Guinea
Bosnia and Herzegovina
Dominican Republic
El Salvador
Macedonia, Former                                                      Yugoslav Republic of
Marshal Islands
Micronesia, Fed. States
Palestinian Adm. Areas
Sri Lanka
§Wallis & Futuna
Antigua and Barbuda
Cook Islands
Costa Rica
Saudi Arabia (1)
South Africa
§St. Helena
St. Kitts-Nevis
St. Licua
St. Vincent & Grenadines
Trinidad & Tobago
§Turks & Caicos Islands
§ Territory.
(1) Saudi Arabia passed the high income country threshold in 2004. In accordance with the DAC rules for revision of this List, it will graduate from the List in 2008 if it remains a high income country in 2005 and 2006. 





Slum Dwellers
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Tokyo 100-8919 Japan
Tel: +81- (0) 3-3580-3311
Japan Bank for International Cooperation (JBIC)
4-1, Ohtemachi 1-chome, Chiyoda-ku,
Tokyo 100-8144,
Tel: 03 (5218) 3101
Fax: 03 (5218) 3955
Japan International Cooperation Agency (JICA)
6-13 F, Shinjuku Maynds Tower,1-1,
Yoyogi 2-Chome, Shibuya-ku,
Tokyo 151-8558 Japan
Tel: 03-5352-5311
Fax: 03-5352-5032
Ministry of Foreign Affairs
Postal Address: PO Box 20061, 2500 EB The Hague,
The Netherlands
Tel: +31 70 3486486
Fax: + 31 70 3484848
Ministry of Housing and Urban Development
Mabushi District, Abuja
Tel: 09-52111631, 09-6713455
Fax: 09-5211847
Ministry of Foreign Affairs (ODIN)
Møllergata 17, Oslo
Tel: 47 22 24 50 55
Fax: 47 22 24 95 20
Housing and Urban Development Coordinating Council (HUDCC)
9/F, Banco de Oro Plaza, Paseo de Roxas
Makati City, Philippines
Tel: (632) 811-4113
Fax: (632) 811-4118
League of Cities of the Philippines (LCP)
1278 Estrada corner Lemery Streets
Malate, Manila 1004, Philippines
Tel: 521-6461 or 521-8239
Fax: 521-6461 or 521-8239
South Africa
National Department of Housing, South Africa
National Department of Housing
Private Bag X644
Republic of South Africa 0001
Tel: +27 12 421 1311
Fax: +27 12 341 8510
Agencia Española de Cooperación Internacional (AECI)
Av. Reyes Católicos 4- 28040 Madrid, ESPAÑA
Teléfonos:+34 91 583 81 00/01/02
Fax: +34 91 583 83 10 /11/13
Swedish International Development Cooperation Agency (SIDA)
105 25 Stockholm, Sweden
Tel: + 46 8 698 50 00
Fax: +46 8 20 88 64
United Kingdom
Department for International Development (DFID)
1 Palace Street, London SW1E 5HE, United Kingdom
Tel: +44 1355 84 3132
Fax: +44 (0) 1355 84 3632
United States
U.S. Department of State
2201 C Street NW,
Washington, DC 20520
Tel: 202-647-4000
The United States Agency for International Development (USAID)
Information Center
U.S. Agency for International Development
Ronald Reagan Building, Washington, D.C. 20523-1000
Tel: (202) 712-4810
Fax: (202) 216-3524


Multi-lateral Organisations


Asian Development Bank
6 ADB Avenue, Mandaluyong City, Philippines
Tel: (632) 632-6473
Fax: (632) 636-2198
European Union
European Commission
Archimède 73
rue Archimède, 73
1000 - Bruxelles - Belgium
Tel: +32-2-29 53844
Development and Relations with African, Caribbean and Pacific States
SC-15 00/70
1040 Brussels - Belgium
Tel: +32 (0)2 299 21 43
Fax: +32 (0)2 296 49 26
United Nations Human Settlements Programme (UN-HABITAT)
P.O. Box 30030, Nairobi, Kenya
Tel: (254 20) 623120
Fax: (254 20) 623477
United Nations Environment Programme (UNEP)
Division of Policy Development and Law
Urban Environment Unit
P.O. Box 30552, 00100 Nairobi, Kenya
Tel: +254-20-624184
Fax: +254-20-624324/623861
World Bank
1818 H. St., NW
Washington, DC 20433
Tel: (202) 478-5300
Fax: (202) 614-1582


Associate Members


African Development Bank
ADB Temporary Relocation Agency (Tunis)
African Development Bank Angle des trois rues: Avenue du Ghana, Rue Pierre de Coubertin, Rue Hedi Nouira
BP. 323 1002
Tunis Belvedère
Tel: (+216) 71 333 511 / 7110 3450
Fax: (+216) 71 351 933
Email :
African Development Bank Headquarters
Rue Joseph Anoma
01 BP 1387 Abidjan 01
Cote d'Ivoire
Tel: (+225)
Fax: (+225)
Inter-American Development Bank
1300 New York Avenue, NW
Washington DC, 20577, USA

Tel: (202) 623 -1000
Fax: (202) 623-3096
International Labour Organisation (ILO)
4, route des Morillons
CH-1211 Geneva 22, Switzerland
Tel: +41.22.799.6111
Fax: +41.22.798.8685
United Nations Development Programme (UNDP)
One United Nations Plaza
New York, NY 10017, USA
Tel: (212) 906-5558
Fax: (212) 906-5364





Grant Request from Cities Alliance
Co-Financing Target
Total Project Budget
$    40,000
$    10,000
$     50,000
$    60,000
$    15,000
$     75,000
$    75,000
$    18,750
$     93,750
$    80,000
$    20,000
$     100,000
$    100,000
$    25,000
$     125,000
$    120,000
$    30,000
$     150,000
$    140,000
$    35,000
$     175,000
$    160,000
$    40,000
$     200,000
$   180,000
$    45,000
$     225,000
$    200,000
$    50,000
$     250,000
$    220,000
$    55,000
$     275,000
$    240,000
$    60,000
$     300,000
$    250,000
$    62,500
$     312,500
$    250,001
$    83,334
$     333,335
$    260,000
$    91,351
$     351,351
$    270,000
$    99,863
$     369,863
$    280,000
$ 108,889
$     388,889
$    290,000
$ 118,451
$     408,451
$    300,000
$ 128,571
$     428,571
$    310,000
$ 139,275
$     449,275
$    320,000
$ 150,588
$     470,588
$    330,000
$ 162,537
$     492,537
$    340,000
$ 175,152
$     515,152
$    350,000
$ 188,462
$     538,462
$    360,000
$ 202,500
$     562,500
$    370,000
$ 217,302
$     587,302
$    380,000
$ 232,903
$     612,903
$    390,000
$ 249,344
$     639,344
$    400,000
$ 266,667
$     666,667
$    410,000
$ 284,915
$     694,915
$    420,000
$ 304,138
$     724,138
$    430,000
$ 324,386
$     754,386
$    440,000
$ 345,714
$     785,714
$    450,000
$ 368,182
$     818,182
$    460,000
$ 391,852
$     851,852
$    470,000
$ 416,792
$     886,792
$    480,000
$ 443,077
$     923,077
$    490,000
$ 470,784
$     960,784
$    500,000
$ 500,000
$ 1,000,000

[1] Core Funds comprise a pool of resources that can be used for any project falling within the work programme of the Cities Alliance approved by the Consultative Group.
[2] Approval processes typically require up to 3 months. Small grants (less than $75,000) can be processed much more quickly. For more information on Cities Alliance approval processes, please see Annex 1.
[3] For guidance on CDS elements and planning methodology, please see the Cities Alliance Guide to City Development Strategies: Improving Urban Performance, available at:
[4] For guidance on how to integrate the environment into strategies and plans, please see the Cities Alliance-UNEP-ICLEI Livable Cities: The Benefits of Urban Environmental Planning, available at:
[5] When planning for project implementation, applicants should allow time for application processing (approximately 3 months), and grant set up (approximately 3 months). 
[6] The Cities Alliance will consider requests for small adjustments between components, activities and budget lines in the budget during grant set-up. These must be made within the total approved Cities Alliance funding amount, and must be consistent with the objectives, methodology, activities and outputs of the approved application.
[7] OECD Development Assistance Committee’s List of Aid Recipients,, as of October 2007.